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Posted: 05-Mar-23
Location: Monterey, California
Type: Full Time
Salary: $155-$164k salary range
Categories:
Salary Details:
Position Title: Vice President of Finance
Reports To: President and CEO
Department Administration
Job Status, Classification: Full time Regular, Exempt
Position Summary
The Vice President of Finance provides leadership and oversight of all aspects of MCCVB’s financial management. Reporting to the President and CEO, this position is responsible for the development and implementation of programs related to financial planning, cost-savings and systemic improvements that support the mission of MCCVB.
The ideal candidate in this role will:
- Aspire to inspire transformational moments
- Be a strong, strategic, thoughtful team member
- Always bring their best possible self and work
- Commit to quality and consistency
- Seek opportunities to grow and improve
- At all times be trustworthy, honest, and accountable
- Positively contribute to the team culture
- Contribute to telling the story of the organization’s initiatives, outcomes, and return on investment for the community in ways that are creative and strategic
- Create success through passion for the hospitality industry, the destination, and the vision, mission and values of the organization
- Create and execute plans that are a clearly defined road map to achieve the targeted goals of the organization
Role and Responsibilities
- Oversees all financial transactions of the organization
- Interacts with jurisdictions to ensure TID and Jurisdiction Investments are received promptly
- Analyzes data to gain insights on market performance and shares analysis with jurisdiction representatives, media and other stakeholders
- Interacts with jurisdictions to ensure they have the proper budget amounts for their investments in MCCVB
- Prepares regular check run for signature and distributes checks in timely manner
- Manages AR aging to minimize past due receivables
- Maintains the fixed asset and depreciation schedules; ensures proper recording of new purchases and disposals
- Performs monthly account reconciliations
- Manages corporate credit card use and statements, receipts and expense forms
- Prepares financial statements including variance analysis, balance sheet, statement of activities, aged receivables, aged payables, cash flow and other reports as needed
- Maximizes return, and limits risk, on cash by monitoring bank balances and making investments as approved
- Maintains financial security by following internal controls
- Develops forecasting in cooperation with department heads
- Manages relationship between MCCVB and CPA Firm and Audit process
- Maintains all financial records, contracts, agreements and corporate documents
- Files all tax documents in accordance with government and IRS requirements
- Collaborates with all departments to ensure integrated annual budgeting and resource management
- Achieves budget objectives by scheduling expenditures, analyzing variances and initiating corrective actions
- Liaises with Treasurer and supports the Finance Committee and its meetings
- Supervises finance department staff and manages bank relationships
- Maintains accounting controls by preparing and recommending policies and procedures; recommends financial actions by analyzing accounting options
- Answers accounting procedure questions by researching and interpreting accounting policy and regulations
- Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions
- Maintains existing financial systems and tools and develops new tools as necessary for new requirements and to drive efficiency
- Prepares payrolls and 401K withholdings and contributions back up
- Fosters positive relationships with stakeholders
- Contributes to our safe, healthy, positive, and harmonious work culture and environment
Supervisory Responsibility
This position is responsible for supervising the Bookkeeper.
Other Duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
This position operates in a clerical office setting. This role routinely uses standard office equipment including computers, keyboards, phones and a copier/scanner.
Physical Demands
This is largely a sedentary role with extended work time sitting at and using a computer including a keyboard and mouse. The person in this role must have the ability to lift and carry items, walk up and down stairs, and bend/sit and stand as necessary.
Position Type/Expected Hours of Work
This is a full-time in-market (Monterey) position. The regular schedule of work is Monday through Friday, 8:30 a.m. to 5 p.m. Evening and weekend work and participation in events that occur after hours is expected regularly.
Travel Expectation
This position may require up to 25% local (within Monterey County) travel. This position may also require travel on occasion outside of Monterey County and/or California to attend industry meetings, conferences, and other events/activities. The ability to travel by car and plane is expected.
MCCVB offers a comprehensive and competitive Team Member Investment package including compensation, incentive potential, professional development, paid time off, paid holidays, paid bereavement, social responsibility and jury duty time off, 401k plan and group health, dental, vision, life and long-term disability insurance coverage.
Expected Competencies and Performance Attributes
- Detail oriented and highly skilled in dealing with financial and numeric data
- Highly skilled in use of MS Office products (Word, Outlook, PowerPoint) and be familiar with cloud computing environments
- Expert level skills using Microsoft Excel
- Excellent work habits including a willingness to work the hours necessary to get the job done, especially when deadlines cause greater than normal workloads
- Understanding of and compliance with confidentiality regarding employee records and other information at all times
- Ability to produce accurate and professional materials and documents
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively present information and respond to questions from the Board of Directors, clients, customers, and the general public
- Excellent oral and written communication skills
- Ability to know when to make decisions and take initiative
- Experience in planning budgets and initiatives in conjunction with overall organizational strategies and objectives
- Accomplished at multi-tasking and using creative planning skills
Desired Education and Experience
- A bachelor’s degree in accounting or in business with emphasis in accounting
- 5 years’ experience in accounting
- Relevant certification (CFM, CPA, MBA etc.)
- Experience with PeachTree/Sage 50 and/or internet based accounting software
- Prior Destination Marketing Organization (DMO) or non-profit experience
- Fundamental knowledge of CMS/CRM systems
